Accounts
Payment vouchers
Create authorised payment requests that go through a formal approval before funds are released.
4 min read
A payment voucher is a formal document requesting payment — for expenses, advances, or any outgoing payment that needs manager sign-off. Once approved, the voucher posts to the general ledger and can be printed with the approver's name and timestamp.
- 1Go to Accounts → Payment Vouchers and click New.
- 2Select the payment method (cash, bank transfer, cheque) and the paying account.
- 3Enter the payee, amount, and narration.
- 4Add GL coding lines — which expense or liability account to debit.
- 5Submit to the approval workflow. The voucher is locked until approved.
- 6After approval, print the voucher — it shows the officer name, date, and approval comment.
Payment vouchers can also be linked to outstanding supplier bills to settle A/P balances at the same time as the payment is authorised.